Introduction
Why should you bother with records management? Have you ever lost or looked for an important document for a long time? Do you need space in your filing cabinets? Without a well co-ordinated records management system you could be buried under mounds of paper. The University buys some seven million sheets of paper each year filling more than 1000 drawers in lateral filing cabinets. No perfect formula for efficiently managing such volumes of paper exists; each system requires time and perseverance.
This guide has been designed for academic and adminstrative units wanting to manage their administrative records efficiently, economically and in accordance with University, provincial and federal legislative requirements. The system will help you in three ways:
- to retrieve information quickly from the volumes of records;
- to protect records that are essential to your unit's operation;
- to plan for the timely disposal of records that have become useless.
Louis Chaloux: louis.chaloux@uottawa.ca, phone #6468